Maintenance Purchaser

Company Overview

Position Overview

Reporting to the Maintenance Manager, the Maintenance Purchaser is responsible for managing all procurement activities related to the Edmonton facility, ensuring the timely and cost-effective acquisition of materials, equipment, and services. This role involves supplier management, inventory management and contributing to the optimization of business processes within the department.

Job Responsibilities

Procurement

• Administer the creation, processing, and maintenance of purchase orders (P.O.’s) to ensure timely receipt of goods.
• Coordinate and negotiate lead times, minimum order quantities, and pricing with suppliers to secure favorable terms, and effectively communicate these outcomes to internal stakeholders.
• Coordinate major equipment purchases or leases on behalf of the local site, ensuring alignment with project requirements and budget constraints.
• Coordinate supplier relationship reviews with vendors by conducting performance evaluations to maintain high standards of service and quality. (Materials)
• Coordinate the evaluation of quotes for equipment and materials by collaborating with maintenance and engineering teams to select the most appropriate options.
• Coordinate the movement and inventory management of ag catalyst, overseeing the logistics of both spent and new materials to support operational needs.
• Ensure parts and materials are procured at competitive prices while meeting required quality and lead-time specifications, maintaining accountability for cost-effective purchasing.
• Evaluate potential new suppliers to identify opportunities for cost reduction and quality improvement and integrate them into the supply chain where appropriate.
• Manage the maintenance of information and source records in the CMMS, ensuring accurate and up-to-date information related to maintenance, repair, and operations (MRO) and inventory management.
• Review and update open purchase orders bi-weekly and at month-end to meet financial reporting requirements.
• Vendor setup and administration in sap (adjust banking information, contact information, payment terms, etc. as required.)

Reporting

• Support the annual budget review and planning processes, contributing financial insights and analysis to support effective decision-making.
• Monitor daily reports to manage financial ledgers for process safety management and equipment expense budgets to ensure accurate financial tracking and reporting.
• Engage in month-end reporting to ensure financial records are accurate and compliant with company standards.
• Perform equipment cost analysis and other spend analytics to identify cost-saving opportunities and optimize financial performance.

Organizational Relationships

Reports directly to the Maintenance Manager

Works closely with:

• Financial Controller
• Operations Shift Supervisors
• Maintenance Lead(s)
• Logistics Supervisor
• Facilities Coordinator
• Site and Regional Engineering
• Site Administration

Minimum Qualifications

Essential

• Experience in a manufacturing or industrial environment, with a solid understanding of the unique challenges and requirements of these settings.
• Proficiency in procurement and supply chain management, with demonstrated ability to manage purchasing processes and supplier relationships effectively.
• Expertise in SAP or other enterprise resource planning (ERP) systems, ensuring accurate and efficient management of procurement and inventory data.

Education 

• A certificate and/or diploma in Supply Chain Management, Business Administration, or a related field from a recognized post-secondary institution, or 5+ years of relevant supply chain management experience.

Special Skills or Requirements

• Strong negotiation and contract management skills, with the ability to secure favorable terms and manage supplier relationships effectively.
• Excellent interpersonal and communication skills, enabling clear and effective collaboration with internal teams and external suppliers.
• Proficiency in Microsoft Office applications, particularly Excel and Word, for effective data analysis and documentation.
• Exceptional organizational skills and attention to detail, ensuring accuracy in procurement processes and documentation.
• Ability to work independently and manage time effectively, prioritizing tasks to meet deadlines and organizational objectives.
• A continuous improvement mindset, with a focus on optimizing procurement processes and driving cost-saving initiatives.

Other

If currently an employee of the Company, you must have current satisfactory work performance and in most cases, have been in your current role for 18 months.

Disclaimer: We are not accepting unsolicited assistance from search firms/employment agencies for this employment opportunity. Please, no phone calls or emails to any employee about this position. All resumes submitted by search firms/employment agencies to any employee of the Company via email, the Internet, or in any other form and/or method without a valid written search firm agreement in place for this position will be deemed the sole property of the Company; no fee will be paid in the event a candidate is hired by the Company as a result of the unsolicited referral or through other means.